Senior Administrator

In breve

The Brattle Group is a privately‑held, global economic consulting firm that is expanding its Rome office. It is seeking a Senior Administrator to provide project coordination and executive‑level administrative support to Principals within a fast‑moving, client‑focused environment. The role sits in the Business Support Services (BSS) team, reports to the Manager of Administration & Facilities, and works closely with other BSS functions, corporate services and the Principals' management groups. On a daily basis the Senior Administrator will manage the full lifecycle of consulting projects. This includes initiating project start forms, handling conflict checks, preparing engagement letters and proposals, and maintaining all project documentation such as contracts and confidentiality agreements. The administrator will assist with monthly invoicing, budget tracking, and billing requirements, obtain invoices from external experts, chase late payments, and provide regular budget updates. Additional duties involve producing and proofreading documents, supporting tender processes, and offering forecasting insights to the project team. The role also delivers comprehensive support to the Principals' firm responsibilities. The administrator acts as the primary liaison with Corporate Services, coordinates extensive domestic and international travel, and assists with business‑development outreach, speaking‑engagement logistics, and the upkeep of resumes and bios. Expense‑report preparation, calendar management, meeting agenda creation, PowerPoint slide development, catering arrangements, and action‑item distribution are also part of the remit. When needed, the administrator will delegate tasks to Administrative Services Assistants and handle special ad‑hoc assignments from the Principals. Beyond principal‑focused duties, the Senior Administrator collaborates cross‑functionally with Accounting, Legal, Marketing and HR. Responsibilities include event planning support, updating client contact data in InterAction, assisting with holiday card mailings, coordinating Principal reviews and recruiting schedules, providing reception coverage, and backing up Facilities Services Assistants. The position also contributes to broader Firm and BSS initiatives and offers flexible support across the BSS spectrum as workload demands. The ideal candidate holds a bachelor's degree (or equivalent experience) and brings at least three years of executive or senior‑level administrative experience, preferably within professional services. Experience in project coordination or management is desired, and the candidate should demonstrate advanced proficiency with typical office software and document‑production tools. What the role asks for: - Minimum three years executive/senior‑level administrative experience - Bachelor's degree preferred; experience may substitute - Project coordination or management experience desired - Advanced proficiency in document production and proofreading - Ability to manage complex travel arrangements internationally - Experience handling invoicing, budgeting and billing processes - Strong cross‑functional collaboration skills - Nice‑to‑have: familiarity with InterAction client‑contact system